The​ ​Wilbury​ ​Theatre​ ​Group
Anti-Harassment Policy and Complaint Procedure
REVISED & ADOPTED NOVEMBER 16 2020

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Objective
The Wilbury Theatre Group strives to create and maintain a work environment in which people are treated with dignity, decency and respect. The environment of the company should be characterized by mutual trust and the absence of intimidation, oppression and exploitation. The Wilbury Theatre Group will not tolerate unlawful discrimination or harassment of any kind. Through enforcement of this policy and by education of artist or employees, The Wilbury Theatre Group will seek to prevent, correct and discipline behavior that violates this policy.

This policy applies at every level of the organization and to every aspect of the workplace environment and employment relationship, including auditions, recruitment, selection, promotion, transfers, training, rehearsals, performances, and termination. This policy also applies to events that occur outside of the physical workplace such as special events sanctioned by The Wilbury Group and company parties.

All artist or employees, regardless of their positions, are covered by and are expected to comply with this policy and to take appropriate measures to ensure that prohibited conduct does not occur. Appropriate disciplinary action will be taken against any artist or employee who violates this policy. Based on the seriousness of the offense, disciplinary action may include verbal or written reprimand, suspension, or termination of employment.

Questions or concerns regarding harassment, discrimination, or retaliation may be directed to all or all or ANY one of the below Committee Members:

Josh Short, Artistic Director – josh@thewilburygroup.org
Milly Massey, Board Member – mmassey@gordonschool.org
Daniel Procaccini, Board Member – dprocaccini@apslaw.com
Keri King, Resident Artist – keri@thewilburygroup.org
Marcel Mascaro, Resident Artist – marcel@thewilburygroup.org
 
Alternatively, anonymous complaints may be submitted by hand into the locked Committee Drop Box located in the company dressing room. Drop Boxes will be checked for submissions on a weekly basis by Committee Members.
After being informed, Committee Members will convene to determine the best course of action to move forward. Any staff or Committee Members who knowingly allow or tolerate discrimination, harassment or retaliation, including the failure to immediately report such misconduct to the rest of the Committee, are in violation of this policy and subject to discipline.


Prohibited Conduct Under This Policy
The Wilbury Theatre Group, in compliance with all applicable federal, state and local anti-discrimination and harassment laws and regulations, enforces this policy in accordance with the following definitions and guidelines:


Discrimination
It is a violation of The Wilbury Theatre Group’s policy to discriminate in the provision of employment opportunities, benefits or privileges; to create discriminatory work conditions; or to use discriminatory evaluative standards in employment if the basis of that discriminatory treatment is, in whole or in part, the person’s race, color, national origin, age, religion, disability status, sex, sexual orientation, gender identity or expression, genetic information or marital status.

Discrimination of this kind may also be strictly prohibited by a variety of federal, state and local laws, including Title VII of the Civil Rights Act of 1964, the Age Discrimination Act of 1967 and the Americans with Disabilities Act of 1990. This policy is intended to comply with the prohibitions stated in these anti-discrimination laws.
Discrimination in violation of this policy will be subject to disciplinary measures up to and including termination.


Harassment
For purposes of this policy, harassment is any verbal or physical conduct based on national origin, race, color, religion, age, sex, sexual orientation, pregnancy, appearance, disability, gender identity or expression (including individuals who are transitioning, have transitioned, or are perceived to be transitioning to the gender with which they identify), marital status of other protected characteristic, that has the purpose or effect of creating a threatening, intimidating, or coercive environment for an artist or employee, a co-worker, or any person working for or on behalf of The Wilbury Theater. The following examples of harassment are intended to be guidelines and are not exclusive when determining whether there has been a violation of this policy:

• Verbal harassment includes comments that are offensive or unwelcome regarding a person’s national origin, race, color, religion, age, sex, sexual orientation, pregnancy, appearance, disability, gender identity or expression, marital status or other protected status, including epithets, slurs and negative stereotyping.
• Nonverbal harassment includes distribution, display or discussion of any written or graphic material that ridicules, denigrates, insults, belittles or shows hostility, aversion or disrespect toward an individual or group because of national origin, race, color, religion, age, gender, sexual orientation, pregnancy, appearance, disability, sexual identity, marital status or other protected status.

Sexual harassment
Sexual harassment is a form of unlawful employment discrimination under Title VII of the Civil Rights Act of 1964 and is prohibited under The Wilbury Theatre Group’s anti-harassment policy. According to the Equal Employment Opportunity Commission (EEOC), sexual harassment is defined as “unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature ... when ... submission to or rejection of such conduct is used as the basis for employment decisions ... or such conduct has the purpose or effect of ... creating an intimidating, hostile or offensive working environment.”

Sexual harassment occurs when unsolicited and unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature:

• Is made explicitly or implicitly a term or condition of employment.
• Is used as a basis for an employment decision.
• Unreasonably interferes with an artist or employee’s work performance or creates an intimidating, hostile or otherwise offensive environment.

Sexual harassment may take different forms. The following examples of sexual harassment are intended to be guidelines and are not exclusive when determining whether there has been a violation of this policy:

• Verbal sexual harassment includes innuendoes, suggestive comments, jokes of a sexual nature, sexual propositions, lewd remarks and threats; requests for any type of sexual favor (this includes repeated, unwelcome requests for dates); and verbal abuse or “kidding” that is oriented toward a prohibitive form of harassment, including that which is sexual in nature and unwelcome.
• Nonverbal sexual harassment includes the distribution, display or discussion of any written or graphic material, including calendars, posters and cartoons that are sexually suggestive or show hostility toward an individual or group because of sex; suggestive or insulting sounds; leering; staring; whistling; obscene gestures; content in letters, notes, facsimiles, e-mails, photos, text messages, tweets and Internet postings; or other forms of communication that are sexual in nature and offensive.
• Physical sexual harassment includes unwelcome, unwanted physical contact, including touching, tickling, pinching, patting, brushing up against, hugging, cornering, kissing, fondling, and forced sexual intercourse or assault.

Courteous, mutually respectful, pleasant, noncoercive interactions between artist or employees that are appropriate in the workplace and acceptable to and welcomed by both parties are not considered to be harassment, including sexual harassment.

Consensual Romantic or Sexual Relationships

The Wilbury Theatre Group strongly discourages romantic or sexual relationships between a manager or other supervisory artist or employee and an artist or employee who reports directly or indirectly to that person, because such relationships tend to create compromising conflicts of interest or the appearance of such conflicts. In addition, such a relationship may give rise to the perception by others that there is favoritism or bias in employment decisions affecting the staff artist or employee. Moreover, given the uneven balance of power within such relationships, consent by the staff member is suspect and may be viewed by others, or at a later date by the staff member, as having been given as the result of coercion or intimidation. The atmosphere created by such appearances of bias, favoritism, intimidation, coercion or exploitation undermines the spirit of trust and mutual respect that is essential to a healthy work environment. If there is such a relationship, the parties need to be aware that one or both may be moved to a different department or other actions may be taken.

If any artist or employee of The Wilbury Theatre Group enters into a consensual relationship that is romantic or sexual in nature with an artist or employee who reports directly or indirectly to that artist or employee (i.e. Director and Actor) or if one of the parties is in a supervisory capacity in the same department in which the other party works, the parties must notify the Compliance Committee or other appropriate staff member. Because of potential issues regarding quid pro quo harassment, The Wilbury Theatre Group has made reporting mandatory. This requirement does not apply to artist or employees who do not work in the same department or to parties where neither one supervises or otherwise manages responsibilities over the other.

Once the relationship is made known to The Wilbury Theatre Group, the company will review the situation with the Compliance Committee in light of all the facts (reporting relationship between the parties, effect on co-workers, job titles of the parties, etc.) and will determine whether one or both parties need to be moved to another assignment. If it is determined that one party must be moved, and there are jobs in other departments available for both, the parties may decide who will be the one to apply for a new position. If the parties cannot amicably come to a decision, or the party is not chosen for the position applied for, the Compliance Committee and senior staff will decide which party will be moved. That decision will be based on which move will be least disruptive to the organization as a whole. If no other jobs are available for either party, the parties will be given the option of terminating their relationship or resigning.


Retaliation
No hardship, loss, benefit or penalty may be imposed on an artist or employee in response to:

• Filing or responding to a bona fide complaint of discrimination or harassment.
• Appearing as a witness in the investigation of a complaint.
• Serving as an investigator of a complaint.

Lodging a bona fide complaint will in no way be used against the artist or employee or have an adverse impact on the individual’s employment status. However, filing groundless or malicious complaints is an abuse of this policy and will be treated as a violation.
Any person who is found to have violated this aspect of the policy will be subject to discipline up to and including termination of employment.

Confidentiality
All complaints and investigations are treated confidentially to the extent possible, and information is disclosed strictly on a need-to-know basis. The identity of the complainant is usually revealed to the parties involved during the investigation, and the Compliance Committee will take adequate steps to ensure that the complainant is protected from retaliation during and after the investigation. All information pertaining to a complaint or investigation under this policy will be maintained in secure files.

Complaint procedure
The Wilbury Theatre Group has established the following procedure for lodging a complaint of harassment, discrimination or retaliation. The company will treat all aspects of the procedure confidentially to the extent reasonably possible.

1. Complaints should be submitted to a member(s) of the Compliance Committee as soon as possible after an incident has occurred, preferably in writing. Member(s) of the Compliance Committee may assist the complainant in completing a written statement or, in the event an artist or employee declines to provide information in writing, the Compliance Committee will dictate the verbal complaint.
2. Upon receiving a complaint or being advised by a supervisor or manager that violation of this policy may be occurring, the Compliance Committee will notify senior staff and review the complaint with the company’s legal counsel.
3. The Compliance Committee will initiate an investigation to determine whether there is a reasonable basis for believing that the alleged violation of this policy occurred.
4. If necessary, the complainant and the respondent will be separated during the course of the investigation, either through internal transfer or administrative leave.
5. During the investigation, the Compliance Committee, together with legal counsel or other management artist or employees, will interview the complainant, the respondent and any witnesses to determine whether the alleged conduct occurred.
6. Upon conclusion of an investigation, the Compliance Committee or other person conducting the investigation will submit a written report of his or her findings to the company. If it is determined that a violation of this policy has occurred, the Compliance Committee will recommend appropriate disciplinary action. The appropriate action will depend on the following factors: a) the severity, frequency and pervasiveness of the conduct; b) prior complaints made by the complainant; c) prior complaints made against the respondent; and d) the quality of the evidence (e.g., firsthand knowledge, credible corroboration).
   

​If the investigation is inconclusive or if it is determined that there has been no violation of policy but potentially problematic conduct may have occurred, the Compliance Committee may recommend appropriate preventive action.

1. Senior staff will review the investigative report and any statements submitted by the complainant or respondent, discuss results of the investigation with the Compliance Committee and other management staff as appropriate, and decide what action, if any, will be taken.
2. Once a final decision is made by senior staff and the Compliance Committee, a member of the Compliance Committee will meet with the complainant and the respondent separately and notify them of the findings of the investigation. If disciplinary action is to be taken, the respondent will be informed of the nature of the discipline and how it will be executed.

 
Alternative legal remedies
Nothing in this policy may prevent the complainant or the respondent from pursuing formal legal remedies or resolution through local, state or federal agencies or the courts.

​The Wilbury Group recognizes that some individuals, for a variety of reasons, may be reluctant to cooperate or participate in the investigation or file a complaint without the advice or counsel of a sympathetic party. The following resources are available to provide assistance and information to anyone who is concerned or witnessed incident(s) of sexual harassment and sexual violence or sexual assault:
 
Rhode Island Commission for Human Rights
180 Westminster Street, 3rd Floor
Providence, RI 02903
401-222-2662
 
 
Equal Employment Opportunity Commission
Boston Area Office
J.F.K. Federal Building, Room 475
475 Government Center
Boston, MA 02203
Toll Free 1-866-408-8075 617-565-3200